| Volunteer |
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The Success of Convocation 2011 will rely on the support and dedication of volunteers before and during the conference. More than 200 positions are available. If you are interested in volunteering, check out the volunteer needs list below, and then complete the survey to share your interest. |
Convocation 2011 Volunteer Positions Available – Sign Up Today |
| VOLUNTEER BEFORE CONVOCATION – INDIANAPOLIS AREA ONLY |
| Packet and Bag Stuffing Number of Volunteers Needed: 15 Day(s): Friday, October 28; Monday, October 31; Tuesday, November 1 Time(s): 10:00 a.m.–2:00 p.m. (flexible) Description: Use packing lists to assist Headquarters staff in stuffing the personalized registration packets, including name tag, certificates, etc. Help to stuff goodie bags with generic contents for each attendee. |
| Silent Auction Basket Assembly Number of Volunteers Needed: 3 Day(s): TBD by volunteers Time(s): TBD by volunteers Description: Assemble baskets with donated items. |
| Silent Auction Preparation Number of Volunteers Needed: 2 Day(s): TBD by volunteers Time(s): TBD by volunteers Description: Prepare bid sheets with brief description of items. |
| VOLUNTEER DURING CONVOCATION |
| First-Timers Orientation Host Number of Volunteers Needed: 2–3 Day(s): Thursday, November 3 Time(s): 1:00–1:45 p.m. Description: Welcome participants; set up and distribute materials; gather leftover materials and evaluations; assist monitoring session needs such as lighting and technology and notify appropriate individuals to address issues. |
| Awards Assistance — Closing Banquet Number of Volunteers Needed: 2 Day(s): Saturday, November 5 Time(s): 6:30–8:30 p.m. Description: Unpack and arrange awards; hand awards to presenter; assist award recipients on and off stage. |
| Awards Assistance — Counselors Luncheon Number of Volunteers Needed: 2 Day(s): Friday, November 4 Time(s): 12:15–1:30 p.m. Description: Unpack and arrange awards; hand awards to presenter; assist award recipients on and off stage. |
| Awards Assistance — General Session (Tentative) Number of Volunteers Needed: 2 Day(s): Friday, November 4 Time(s): 10:30 a.m.–12:30 p.m. Description: Unpack and arrange awards; hand awards to presenter; assist award recipients on and off stage. |
| Awards Assistance — Opening Session Number of Volunteers Needed: 2 Day(s): Thursday, November 3 Time(s): 2:00 p.m.–3:00 p.m. Description: Unpack and arrange awards; hand awards to presenter; assist award recipients on and off stage. |
| Awards Assistance — Regional Meetings (Tentative) Number of Volunteers Needed: 2 Day(s): Thursday, November 3 Time(s): 6:15–6:45 p.m. Description: Unpack and arrange awards; hand awards to presenter; assist award recipients on and off stage. |
Business Meeting Set-Up |
| Business Meeting Usher Number of Volunteers Needed: 8 Day(s): Saturday, November 5 Time(s): 7:15–11:15 a.m. Description: Assist with room set-up; direct attendees to the appropriate area of the room; assist with room tear down. |
| Business Meeting Vote Counter Number of Volunteers Needed: 8 Day(s): Saturday, November 5 Time(s): 7:15–11:15 a.m. Description: Assist with room set-up; tally the votes of assigned areas of delegates; assist with room tear down. |
| Chapter Poster Session Host Number of Volunteers Needed: 8 Day(s): Friday, November 4 Time(s): 3:00–4:15 p.m. Description: Greet attendees; answer attendee questions; monitor poster presenter needs and notify staff of needs to be addressed. |
| Counselors Workshop Host Number of Volunteers Needed: 2 Day(s): Thursday, November 3 Time(s): 3:40–5:45 p.m. Description: Welcome participants; set up and distribute materials and evaluation forms; gather leftover materials and evaluations; assist monitoring workshop needs such as lighting and technology; notify appropriate individuals to address issues. |
| Closing Banquet Host Number of Volunteers Needed: 10 Day(s): Saturday, November 5 Time(s): 6:15–7:00 p.m. Description: Welcome participants; regulate entry to banquet through ticket collection. |
| Foundation Booth Attendant Number of Volunteers Needed: 40 Day(s): Thursday, November 3; Friday, November 4; Saturday, November 5 Time(s): Thursday, Noon–5:00 p.m.; Friday, 9:00 a.m.–7:00 p.m.; Saturday, 7:30 a.m.–4:00 p.m. Description: Assist with Foundation Booth during the conference. |
| Foundation Booth Set-Up Number of Volunteers Needed: 3 Day(s): Thursday, November 3 Time(s): 10:00 a.m.–Noon Description: Assist with Foundation Booth set-up. |
| Foundation Booth Tear-Down Number of Volunteers Needed: 3 Day(s): Saturday, November 5 Time(s): 4:00–5:00 p.m. Description: Assist with Foundation Booth tear-down. |
| Foundation Honors Luncheon Set-Up Number of Volunteers Needed: 3 Day(s): Saturday, November 5 Time(s): 11:30 a.m.–Noon Description: Place programs at place settings; unpack awards and organize according to program. |
| Idea Swap (for PreK–12 Practitioners) Host Number of Volunteers Needed: 4 Day(s): Saturday, November 5 Time(s): 2:30–4:00 p.m. Description: Distribute display guides at the door; oversee KDP table by distributing handouts and answering general KDP questions. |
| KDP Store Assistant Number of Volunteers Needed: 20 Day(s): Thursday, November 3; Friday, November 4; Saturday, November 5 Time(s): Thursday, 1:00–8:00 p.m.; Friday, 1:00–8:00 p.m.; Saturday, 1:00–4:00 p.m.; 2–hour shifts Description: Help restock merchandise; straighten merchandise and refold clothing items for sale; assist customers with merchandise if KDP Staff-person is unavailable. |
| Networking Lunch Host Number of Volunteers Needed: 10 Day(s): Friday, November 4 Time(s): 11:30 a.m.–12:15 p.m. Description: Direct attendees to various groups throughout the room. |
| Officer Roundtable Room Monitor Number of Volunteers Needed: 2 Day(s): Thursday, November 3 Time(s): 3:40–5:45 p.m. Description: Welcome participants; set up and distribute materials; gather leftover materials and evaluations; assist monitoring needs such as lighting and technology; notify appropriate individuals to address issues. |
| Regional Meeting Host Number of Volunteers Needed: 8 Day(s): Thursday, November 3 Time(s): 6:05–6:45 p.m. Description: Greet participants and encourage networking. |
| Regional Reception Host Number of Volunteers Needed: 8 Day(s): Thursday, November 3 Time(s): 6:50 p.m.–9:00 p.m. Description: Greet participants and encourage networking. |
| Registration Check-In Number of Volunteers Needed: 30 Day(s): Thursday, November 3 and Friday, November 4 Time(s): 7:00 a.m.–7:00 p.m.; 2–hour shifts Description: Assist Headquarters staff in checking in Convo attendees, locating the registrant’s packet, and providing the attendee both the packet and a goodie bag; assist checking in other volunteers and answer questions or redirect questions to the appropriate individual. |
| Silent Auction Attendant Number of Volunteers Needed: 12 Day(s): Thursday, November 3; Friday, November 4; Saturday, November 5 Time(s): 9:00 a.m.–5:00 p.m.; 2–hour shifts Description: Staff display area and manage transitions. |
| Workshop Session Host Number of Volunteers Needed: 150 Day(s): Thursday, November 3; Friday, November 4; Saturday, November 5 Time(s): During 12 workshop blocks, approx. 1–hour shifts (see Convo schedule) Description: Stand at workshop session door and greet attendees until time to start session. Distribute one evaluation survey to each person entering the room. Introduce speaker—reading information from program. At the end of the session, collect evaluations and bring them to registration desk. |
