Job Acceptance Letter

Congratulations on your new job! Now write the perfect acceptance letter.

An acceptance letter confirms your understanding of the employment terms before you begin work. Although you may accept a job offer in person, writing a formal letter is a good gesture and a wise practice.

7 Tips for Writing a Letter to Accept a Job Offer
  1. Begin by identifying the position and thanking the person who sent the job offer. Make it clear that you have accepted the offer. Express sincere appreciation and indicate your enthusiasm for the position (without sounding mushy and overexcited).
  2. Use your acceptance letter to restate the terms of employment, including work hours, start date (if given to you), grade level, school, and terms.
  3. Restate the instructions you were given regarding details such as appropriate dress and where you should park.
  4. Request clarification in your acceptance letter of any terms of employment that were vague in the interview or that concerned you afterward.
  5. Express how much you look forward to filling this new position and mention one or two aspects of the job you will especially enjoy.
  6. Type your acceptance letter in block or semi-block format, using three or four paragraphs, one page in length, and sign it by hand. The heading at the top should match your résumé and cover letter—usually your contact information. Put the date and name, title, and address of the recipient at the top left. The envelope should match the paper, just as with a cover letter.
  7. Make sure your acceptance letter looks professional; check it carefully for grammatical mistakes, typographical errors, and misspelled words.

If you are sincerely interested in a position but need more time to make your decision, express your appreciation for the job offer and specify the amount of additional time you are requesting by indicating the date (no more than 2 weeks) by which you can or will respond with a decision.