| 1. |
Beginning Balance — Total money in the account at the beginning of the fiscal year (July 1, 2010). Should be the same amount as the Ending Balance from your 2009–2010 Annual Report.
Please Note: If your Beginning Balance amount is different than what was reported as the 2009–2010 Ending Balance, you must submit a copy of the chapter’s June 2010 account statement from your bank or university to verify the change. |
| 2. |
Total Income — Should be the sum of all monies taken in by the chapter for the fiscal year (July 1, 2010 thru June 30, 2011), i.e. fundraisers, local dues, initiation fees, and other incoming funds.
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| 3. |
Total Expenses — All monies expended by the chapter during the fiscal year (July 1, 2010 thru June 30, 2011), i.e.: initiation expenses, honor cords, supplies for fund-raisers, and other money spent. |
| 4. |
Ending Balance — Total money in the account at the end of the fiscal year (June 30, 2011). Ending balance = (Beginning Balance + Total Income) – Total Expenses. |
| 5. |
A copy of your chapter’s financial ledger must accompany this report. You can find a sample ledger on the KDP website: |
| 6. |
Annual Local Dues — Dues collected by the chapter to support operations and activities. This does not include National Dues or one-time initiation fees.
Please Note: If the chapter has changed the amount of Local Dues, you must submit a copy of chapter bylaws or minutes verifying the vote for changing the dues amount. |
| 7. |
One-Time Initiation Fee — this is a fee paid one time only at the time of the member’s initiation. This fee can be any amount and is generally used to cover expenses the chapter incurs related to the initiation ceremony |
| 8. |
Contact Information — Name and e-mail of the person filling out the financial form; the chapter counselor and treasurer or president; and contact information about the chapter bank account
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| 9. |
e-Postcard — In years past, chapters were asked to complete the IRS e-Postcard. In an effort to streamline this process, Headquarters will submit all e-Postcards for chapters, unless a chapter’s institution files the e-Postcard for the chapter.
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