Invitation Email Templates

We have multiple email invitation templates, with reminders to help you successfully meet your recruitment goals. Experience illustrates that higher numbers of students respond to invitations if they receive reminders.

Therefore, we have provided a series of three templates to help you invite students to your chapter. Questions? Your Regional Chapter Coordinator is ready to help!

How to use these templates:
Timeline

  1. The entire invitation process should last no more than 60 days. This process begins when the first email is sent and ends when your members are approved on MyKDP.
  2. Plan to send each email approximately 1-2 weeks apart from one another.
  3. Avoid sending emails on the weekends. According to studies from MailChimp and Hubspot, Tuesday is the best day to send emails, with Wednesday coming in second. The best time to send emails varies, so try experimenting with the following:
  • Late morning tends to be one of the most effective times to send emails
  • After 8:00 p.m. can be a great time to engage college students, as many use this time to complete coursework and prepare for the next day.

Content and Personalization
  1. While we have tried to make an effective general template, consider personalizing your emails with specific information about your chapter.
  2. Start your message with a personal salutation that includes your name and officer position.
  3. Add pictures of your local events or ceremonies.
  4. Include the phrases and slogans of your university to give the emails some school spirit!

More Tips
  1. Build an email list for sending the initial invitation and follow-up emails. We recommend using Microsoft Excel since it allows for easy merging and tracking of information.
  2. Copy and paste the template into a new email message. We recommend that you copy and paste the entire table from our Microsoft Word document(s) to ensure proper formatting. (Note: To do so, right click on the table selector icon in the upper left corner and select “Copy.”)